Program Assistant for LeaderSpring in Oakland, CA

About the Organization 
LeaderSpring fosters a powerful, equity-driven social sector by strengthening leaders and 
organizations, developing communities of leaders, and transforming the systems in which they work. Founded in 1997, our respected leadership development and capacity building programs have strengthened almost 350 nonprofit leaders and their organizations, helping neighborhoods across California grow strong, healthy, and safe. LeaderSpring, a project of the Tides Center, has a team of eight high-performing staff members and a budget of $1,000,000. We are on an exciting growth trajectory. LeaderSpring seeks a highly organized Program Assistant with excellent administrative and interpersonal skills to ensure the success of our programs. 
Job Duties and Responsibilities 
The Program Assistant supports the Director of Programs in coordinating LeaderSpring’s programs, including LeaderSpring’s Fellowship Program (recruitment, monthly gatherings, retreats, executive coaching, study trips, and graduations), our Alumni Network, and other work. Responsibilities include, but are not limited to: 
Administration and Event Logistics (50%)
  • Plan and execute logistics of program events (schedule dates, secure locations, order meals, gather and transport supplies, set up and break down events, and provide support during events). Program events range from small meetings, to multi-day group retreats gatherings, to larger graduation events. 
  • Prepare program, marketing, and other materials (draft selected documents and presentations, review and edit materials for quality assurance, distribute, and/or photocopy for events). 
  • Take comprehensive (sometimes verbatim) notes at events and prepare minutes as necessary. 
  • Ensure electronic and hard copy documents and materials are complete, current, and stored appropriately.
  • Support timely and accurate execution of work plans by maintaining and updating project management tools, coordinating roles and resources, and anticipating action items and deadlines. 
  •  Conduct scheduling, communications, and correspondence activities on behalf of the Director of Programs as needed. 
Outreach and Communication (30%) 
  • Communicate with LeaderSpring Fellows, trainers, coaches, staff, and other stakeholders by email and phone to schedule meetings and events, secure completed evaluations, follow up on action items, and answer questions. 
  • Conduct outreach to applicants of the Fellowship Program. Communicate information and field questions throughout the recruitment and selection process.
  •  Coordinate study trips, including helping Fellows to develop meaningful goals, assisting in their search for mentor organizations, processing reimbursements, and obtaining thoughtful study trip reports upon their return.
Program Evaluation and Design (10%) 
  •  Collect and compile evaluation data, conduct preliminary analyses, and create supportive documentation for grant proposals and reports, including notable quotes and case studies. 
  • Provide input to the Director of Programs on program design and strategy as needed. 
LeaderSpring Organizational Development (10%)
  • Participate in staff meetings and other activities that support the on going development of LeaderSpring. 
  •   Recruit, train, and supervise program volunteers and interns. 
Education and/or Experience 
  • Bachelor’s degree and at least two years work experience related to program administration, event planning/coordination, leadership development, and/or organizational capacity building (nonprofit experience preferred). 
  • Associate’s degree plus two years of additional related experience (total of four years minimum) may be substituted for Bachelor’s degree requirement. 
  • Experience with nonprofits, program design, evaluation, and/or data management a plus. 
Knowledge, Skills and Abilities 
  • Excellent writing, editing, and verbal communication skills. 
  • Strong project management and organizational skills, including the ability to create and maintain systems, and simultaneously support and track the status of multiple projects. 
  • High attention to detail and ability to be meticulous in his/her work. 
  • High conscientiousness and responsiveness, with impeccable follow-through. 
  • Excellent interpersonal skills, including the ability to develop strong working relationships with a diverse community of nonprofit leaders. 
  • Ability to be resourceful, persistent, and respectful in obtaining critical evaluation and other information from program participants. 
  • Strong computer skills, including proficiency in Microsoft Office, the ability to use Microsoft Excel to manage information, and the ability to create attractive PowerPoint presentations. 
  • Minimum typing speed of 45 words per minute. 
Other Qualifications 
  • Commitment to LeaderSpring’s vision, mission and values. 
  • Reliable access to a car two to three days per month, including on the first and third Thursdays of the month. 
  • Ability to attend multi-day overnight retreats in California. 
  • Good photography skills a plus! 
Physical Demands 
  • Ability to work on a computer for up to 8 hours a day, including sitting at a desk for extended periods.
  • Ability to read a computer screen. Manual dexterity to operate a keyboard. 
  • Ability to speak clearly on the phone and in person, and be understood by others. 
  • Ability to occasionally lift objects weighing up to 15 pounds. 
Work Environment 
This position will work out of LeaderSpring's office in downtown Oakland. We are located on the first floor of a building with an entry and bathroom that are compliant with most ADA requirements. Offices are shared among several employees. Our office environment is professional, collegial, and warm. 
We offer a competitive salary range commensurate with applicant’s experience and qualifications. We also provide very generous benefits, including 100% paid health insurance for full-time employees and dependents, dental and vision coverage, employer contributions to a 403(b) retirement plan, and generous holiday, sick, and vacation days.
To apply, please email a cover letter and a resume to with the subject line “Program Assistant–[Your name].” Please note that because of the high volume of replies, we will not be able to respond to all inquiries. For more information about LeaderSpring, please visit our website at 
Posted: April 2, 2014