Director of Operations and Finance, LeaderSpring, Oakland, CA

About the Organization 
 
LeaderSpring fosters a powerful, equity-driven social sector by strengthening leaders and 
organizations, developing communities of leaders, and transforming the systems in which they work. Founded in 1997, our highly respected leadership development and capacity building programs have strengthened almost 350 nonprofit leaders and their organizations, helping neighborhoods across California grow strong, healthy, and safe. Our community of leaders is now exploring how to work collectively to address intractable issues facing our society. LeaderSpring, a project of the Tides Center, has a team of eight high-performing staff members and a budget of $1,000,000. We are on an exciting growth trajectory. LeaderSpring seeks an accomplished Director of Operations and Finance to help take the organization to our next horizon of growth. 
 
Summary
 
The Director of Operations and Finance ensures the overall smooth functioning of the 
organization. The position is responsible for overseeing all administrative functions at 
LeaderSpring, including financial management, human resources, board governance, and office management and technology. (LeaderSpring is fiscally sponsored by the Tides Center, which provides substantial support in finances, human resources, compliance, and risk management.) The perfect candidate will be a self-starter and high-performer who gets satisfaction out of creating and managing systems that keep LeaderSpring running smoothly and effectively. 
 
The Director of Operations and Finance is a newly created position that is full-time and exempt. The Director of Operations and Finance reports to the Executive Director, supervises a half-time Administrative Assistant, and is a member of the senior management team. 
 
LeaderSpring values life-long learning, integrity, impact, and innovation. We also value both “head and heart.” We work hard and hold ourselves to high standards of performance. We also take the time to build strong relationships and reflect on our work. If this sounds like you, we encourage you to apply!
 
Job Duties and Responsibilities 
 
Essential Duties and Responsibilities 
 
Financial Management 
 
  • Develop and manage LeaderSpring’s annual operating budget. 
  • Coordinate with staff to manage their program budgets and ensure understanding of LeaderSpring’s financial position. 
  • Review monthly financial reports and keep internal financial documents up-to-date. 
  • Ensure effective cash flow management. 
  • Prepare and present finance updates to LeaderSpring’s advisory board.  Coordinate financial management processes with LeaderSpring’s fiscal sponsor, the Tides Center, including submitting invoices, revenue, and credit card receipts, and managing contracts. 
  • Develop budgets for grant proposals and reports. Track revenue sources and ensure spending is in line with grant budgets. 
 Human Resources 
 
  • Manage recruitment, hiring, and orientation processes for staff and volunteers. 
  •  Implement human resource policies set by LeaderSpring’s fiscal sponsor. Clarify and communicate human resource policies to staff. 
  • Coordinate staff meetings, team-building events, and professional development activities. 
  • Manage annual processes including performance reviews, salary range updates, and creation of annual work plans. 
  • Ensure timely submission of bi-monthly payroll to LeaderSpring’s fiscal sponsor.
  • Maintain effective relationships with other LeaderSpring staff members. 
 
Office Management and Technology 
 
  • Oversee all office systems. 
  • Oversee technology and information management. 
  • Manage office lease, vendor relationships, and office policies and procedures. 
 
Board Governance 
 
  • Support Executive Director in coordination of and collaboration with LeaderSpring’s advisory board. 
  • Coordinate board meetings and board committee meetings, including preparing meeting materials, coordinating attendance and logistics, and producing minutes.
  • Support orientation and onboarding of new board members. 
  • Manage board correspondence and key documents. 
LeaderSpring Organizational Development
 
  • Promote LeaderSpring’s mission and steward LeaderSpring’s overall well-being. 
  • Plan, lead, and/or participate in staff meetings and other processes that support the ongoing development of LeaderSpring. 
Other Duties as Required
 
 
Qualifications
 
Education and/or Experience 
 
  • Minimum of 4 years of progressively increasing responsibility in administration, including experience with the following: Financial management, including budget management and grants management and Human resource management 
  • Experience with technology and information management. 
 
Knowledge, Skills and Abilities 
 
  • Exceptional project management skills, including the ability to simultaneously juggle multiple projects. Ability to create new systems, adapt to organizational needs, and remain highly organized. Ability to stay calm under pressure. 
  • Excellent people skills. Ability to develop positive and productive relationships with LeaderSpring’s staff and board. Supervisory experience or demonstrated ability to manage and mentor staff and volunteers. Strong facilitation skills. 
  • Ability to provide strategic leadership to the organization as a whole. Demonstrated ability to translate strategic thinking into action plans and results. 
  • Quantitative analysis skills. 
  • Excellent written and oral communication skills. 
  • Understanding of nonprofit financial concepts. Ability to manage financial systems, including preparing budgets, ensuring accurate data, assessing financial status, and communicating financial status to stakeholders. 
  • Familiarity with human resource laws, practices, and policies.
  • Understanding of technology systems. 
  • Experience with nonprofits fiscally sponsored by the Tides Center is a plus. 
  • Experience with Microsoft Office, including intermediate or higher ability with Microsoft Excel. 
  • Self-starter with high dependability and a personal commitment to excellence. 
  • Excellent judgment, creative problem-solving skills, impeccable integrity, and ability to exercise confidentiality. 
  • High attention to detail and ability to be meticulous in your work. 
  • High level of comfort giving and receiving feedback. Positive attitude, patience, and flexibility. 
 
Other Qualifications 
 
  • Commitment to LeaderSpring’s vision, mission, and values. 
  • Ability to attend occasional evening meetings and events (5-8 times per year). 
 
Physical Demands 
 
  • Ability to work on a computer for up to 8 hours a day, including sitting at a desk for extended periods. Ability to read a computer screen. Manual dexterity to operate a keyboard. 
  • Ability to speak clearly on the phone and in person, and be understood by others. 
  • Ability to occasionally lift objects weighing up to 15 pounds.
Work Environment 
 
This position will work out of LeaderSpring's office in downtown Oakland. We are located on the first floor of a building with an entry and bathroom that are compliant with most ADA requirements. Offices are shared among several employees. Our office, while professional, is collegial and warm. 
 
Salary 
 
We offer a competitive salary range commensurate with applicant’s experience and 
qualifications. We also provide very generous benefits, including 100% paid health insurance for full-time employees and dependents, dental and vision coverage, employer contributions to a 403(b) retirement plan, and generous holiday, sick, and vacation days. 
 
How to Apply 
 
To apply, please email a cover letter and a resume to jobs@leaderspring.org with the subject line “Director of Operations and Finance–[Your name].” Please note that because of the high volume of replies, we will not be able to respond to all inquiries. For more information about LeaderSpring, please visit our website at www.leaderspring.org
 
 
Posted: April 2, 2014