Administrative Coordinator, Oakland Center for Spiritual Living, Oakland, CA

Job Title: Administrative Coordinator 
Salary Range: $43,000 -- $57,000 plus benefits 
Type of Position: Full time, exempt 
Deadline: 5pm, July 21, 2014 
 
 
Position Summary 
Under direction, this position provides responsible, complex and confidential clerical 
and administrative support to the Executive Director and the Senior Minister of the 
Oakland Center for Spiritual Living; directs and oversees a team of clerical 
volunteers from the congregation; serves as the first point of contact for congregants, 
visitors, guests and tradespeople; manages all of the functions of OCSL’s front 
office; and performs related duties as assigned. 
 
This position requires the use of discretion and the protection of confidential 
information; initiative and independent judgment; strong interpersonal and written 
communication skills; responsive and courteous service orientation; and the ability to 
set and manage multiple priorities and meet deadlines while handling frequent 
interruptions. 
 
Education and/or Experience 
Associate’s degree from an accredited college or university; or five years’ experience 
performing progressively responsible and complex administrative and customer 
relation duties; or an equivalent combination of education and experience. 
 
Desired Scope of Knowledge 
General administrative principles; advanced computer and internet skills, including 
Microsoft Office Suite and Fellowship One or similar church management software; 
basic skills and experience with website maintenance, graphic design, and social 
media. 
 
The ideal candidate is familiar with and applies the spiritual principles of Religious 
Science of related New Thought beliefs. 
 
Duties 
Duties include but may not be limited to the following: 
  • Receive and screen visitors and telephone calls, responding courteously, promptly and with accuracy to inquiries and requests for assistance. 
  • Order and monitor the inventory of supplies for all OCSL functions and services. 
  • Coordinate the preparation of materials for weekly Sunday services, including the Sunday program, announcements, bulletin inserts, PowerPoint slides, photos, affirmations, fliers, etc. 
  • Prepare and maintain the information on OCSL’s website and social media outlets. 
  • Prepare and release OCSL communication to members and friends via Constant Contact or other contact software program(s). 
  • Ensure the upkeep and proper use of all office equipment and systems such as copiers, faxes, telephones, and computers. 
  • Recruit, train and provide support, oversight and acknowledgement to a team of volunteers who regularly and reliably perform basic clerical duties such as filing, copying, collating, preparing mass mailings, putting together binders, etc. 
  • Create and maintain efficient, coordinated and cross-referenced filing systems for front office operations, the Director and the Senior Minister. 
Work with the Executive Director and the Senior Minister to coordinate 
requests and approvals for the use and/or rental of OCSL facilities, including: 
  • assigning rooms; 
  • managing rental agreements and payments;
  • maintaining the comprehensive OCSL calendar of events; ensuring the provision of requested supplies, and room set up, and;
  • acting as the liaison between event contractors/facility renters and OCSL staff and participants. 
Support the Executive Director and the Senior Minister by: 
 
  • scheduling appointments and maintaining their calendars as requested; 
  • making travel arrangements as requested; 
  • making bank deposits as requested; 
  • handling mail, ensuring the Executive Director and Senior Minister are alerted to time-sensitive or priority matters requiring their attention; 
  • creating and maintaining tickler file systems that keep their priorities on schedule until completion or resolution; ensuring that all personnel, contractor and volunteer records, including invoices and reimbursements, are tracked and in order; 
  • tracking and documenting Practitioner service and license renewal requirements in coordination with the Senior Minister, Practitioner Leads, and Centers for Spiritual Living Headquarters staff. 
 
OCSL is an equal opportunity employer 
 
 
 
Contact: 
To Apply: Please e-mail a detailed cover letter, resume and three recent 
 professional references to: jobs.ocsl@gmail.com 
 
For more information about Oakland Center for Spiritual Living oaklandcsl.org 
 
 
Posted: June 25, 2014