DIRECTOR OF ADVANCEMENT
The Director oversees and coordinates the efficient day-to-day operations of the Office for Institutional Advancement (OIA) in close cooperation with the President and staff of the office. This includes, coaching, and team-building with OIA staff. The Director designs and oversees administrative systems for monitoring fundraising activities and manages their implementation.
Working within a primary team relationship with the President, Chief Business Officer (CBO), Board of trustees, and the staff of OIA the Director will participate in implementing the institutional advancement programs through specific responsibilities for advancement of PSR’s Annual Fund and relationships with alumni/ae.
The Director will work with the Development Committee of the Board of Trustees and provide staff support to that committee.
The director will have primary responsibility for the alumni/ae relations, for acting as a major gifts officer, as fundraiser with respect to alumni/ae, and for the Annual Fund.
Essential Duties and Responsibilities:
A) Supervising, coaching and team-building with OIA staff. Directly supervises the
Development Associate, Database Administrator, and student workers.
B) Designing and managing administrative systems and functions for OIA, including:
1) Gift processing, acknowledging, and reporting
2) Working with the OIA staff on effective stewardship of donors, reporting on all aspects of fundraising, and donor tracking
C) Designing and implementing systems for managing prospect and donor contacts, tracking,
1) Coordinating connections between scholarship donors and recipients
2) Working with the Development Associate to ensure efficient tracking of contacts and
solicitors and an efficient system of reminders and encouragement to cultivation
3) Working with the President and Board Development Committee on annual fund appeals to trustees, faculty, and staff.
D) Responsible for all aspects of alumni/ae relations and programs, including:
1) Developing relationships with alumni/ae through personal visits, a monthly e-newsletter,
and other communications that will lead to long-term connection with PSR’s
2) Designing with the President, and then implementing,
through personal relationships, cultivation and solicitation, a program for increasing revenue through alumni/ae giving.
3) Coordinating alumni/ae visits and special events with the travel of the President and Dean.
4) Serving as staff liaison to the Alumni/ae Council, with responsibility for:
Alumni/ae and Friends Banquet at Earl Lectures
National and regional alumni/ae events
Koinonia and Yinger Awards
Distinguished Alumni/ae Awards
Alumni/ae of Color Event at Earl Lectures and other times
5) Coordinating student/alum programs and connections in conjunction with the Community
Life and Dean’s offices (for example, the senior gift and the student online directory)
6) Recruiting and coordinating alumni/ae volunteers
E) Primary responsibility for Annual Fund:
1) With the President, design the overall strategy, appeal calendar, and production schedule for Annual Fund mailings
2) Work with editor and designer to write appeal text, create, produce, and mail each piece
3) Implement a program of on-line solicitations
4) Produce reports, statistics, data input guidelines, and tracking measures in coordination with the database administrator
5) Oversee cultivation and stewardship events for Annual Fund donors
6) Conduct regular donor solicitation calls
6) Oversee stewardship, reporting, and other Annual Fund paperwork
7) Work with communications office on web and print publicity of Annual Fund goals,
successes, and special opportunities and participants
9) Work with CLGS staff on design, mailing and coordination of CLGS appeals.
A) Consult with Communications staff on parts of the PSR website pertaining to alumni/ae and Annual Fund
B) In coordination with Communications staff, develop and produce on-line, print, and social media communications, news items, newsletters, bulletins, and informational brochures
C) Oversee event planning for OIA
D) Coordinate PSR merchandise sales and marketing
E) Coordinate Church Relations including:
1) Encouraging and coordinating church giving
2) Coordinating PSR visibility at church conferences and events, in conjunction with Admissions
3) Coordinating connections between PSR, churches, and pastors
F) Coordinate special fund raising efforts with/for the Center For Spiritual Leadership and Social Transformation and appropriate staff.
Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Prepares job descriptions, interviews and hires applicants, and monitors training of new OIA support staff. Monitors job descriptions to ensure accuracy. Responsibilities include creating and fostering a team attitude and approach within the staff of OIA, planning, assigning and directing work; disciplining employees; addressing complaints and resolving problems.
Compensation Package: Includes family medical, dental and vision insurance, employer contribution to 403(b) retirement account, free parking, an extraordinary & committed team of colleagues, and beautiful park-like campus in the San Francisco Bay Area.
Applications will be reviewed as received and should be submitted no later than October 28, 2013.
Prerequisite Skills, Experience and Qualities:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Substantial interpersonal and verbal communication skills, with the ability to maintain confidentiality
• Demonstrated administrative skill in managing and coordinating multiple projects and priorities while meeting various deadlines. Well organized with good attention to detail required to implement programs and manage OIA operations.
• Demonstrated team-building skills
• Computer proficiency essential including Word and Excel, and familiarity with Raiser’s Edge database preferred
• Previous training and experience in fund development required, with three years of experience preferred.
• Excellent written communication skills
• Ability to work effectively in a multi-cultural and diverse environment
• Baccalaureate degree required.
• Prior experience with and successful at donor cultivation and solicitation.
• Ability to work independently; prioritize work and make decisions regarding management issues.
• Ability to evaluate and determine effectiveness of programs, events and operations.
• Demonstrated supervisory skills with ability to supervise staff for collegial, effective and efficient operations. Ability to handle interpersonal conflict required for supervisory duties and in resolution of prioritization issues.
• Ability to relate cooperatively and effectively in a multicultural environment with staff, faculty, trustees, alums, students, donors & vendors.
• Substantial ability to build trust and maintain cordial relationship with a variety of constituents, including alumni/ae.
• Competence to clearly represent the mission and programs of PSR.
• Successful incumbents in this position are expected to operate automotive vehicles in the performance of assigned duties. Due to the nature of the assignment and the hours worked, public transportation may not be a cost effective or efficient method for traveling to the various locations required.
• Reading/Writing/Math - Complex reading and writing required. Simple math.
• Judgment/Decision Making - Ability to work independently; prioritize work and make decisions regarding management issues.
• Analyzing - Ability to evaluate and determine effectiveness of programs, events and operations.
• Verbal Communication Skills - frequent and complex. Ability to quickly organize and articulate thoughts and to understand communication from others.
Candidates should submit a letter of application addressing qualifications, resume, and names/contact information for three professional references to:
Jen Gall, Executive Assistant to the President
Pacific School of Religion
1798 Scenic Avenue
Berkeley, CA 94709-1323
PSR is an Equal Opportunity Employer