Admissions Office Student Assistant

Department/Organization: 
Admissions Office
Supervisor: 
Director of Recruitment & Admissions
Job Description: 

Student with Federal Work Study (FWS) Preferred

• Assist with recruitment, training, and coordination of Student Ambassador program
• Data entry for prospective student inquirers
• Make arrangements for campus visits including hospitality, appointments and other events; including coordination of visits for prospective MA students with GTU Admissions staff; provide tours for visiting students
• Prepare and send electronic newsletters, event announcements, and other periodic communication to prospective students and other constituents
• Prepare and mail display and recruitment and admissions materials for conferences and other events
• Assist event assistant in the planning of 'Come and See' Prospective Student Event, Earl Lectures, and other recruitment events throughout the year under the direction of the recruitment and admissions staff
• Assist with general reception functions for the office, including email and phone correspondence with prospective students
• Assist with general office procedures and admissions process
• Maintain and stock cabinet of recruitment and admissions materials
• Distribute catalogs, applications, and other recruitment and admissions materials to prospective students and/or institutions as requested
• Assist with assembling and maintaining all applicant files as needed
• Additional administrative assignments as time permits
• Maintain confidentiality of all information received and shared in the office

Qualifications: 

To perform this job successfully, an individual must be able to perform each
essential duty satisfactorily. The requirements listed below are representative of the knowledge,
skill, and/or ability required. Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions.

• Proficiency with computer programs, especially Microsoft Word, Excel, Outlook, Power Point, and Photo Shop
• Data entry experience
• Highly organized with strong attention to detail
• Dependable; able to balance work and school responsibilities
• Ability to perform tasks in a timely manner
• Ability to work independently and collaboratively
• Knowledge of PSR programs
• Adaptable and flexible work style
• Strong verbal communication and inter-personal skills
• Proven ability to handle confidential material accurately and with sensitivity
• Ability to work in a multi-cultural and diverse environment
• Ability to create hospitable and friendly environment to all constituents
• Ability to lift and carry files and printed material up to 15 lbs.

Details: 

Hours per week: Approximately 10
Date job is to begin: Week of September 1, 2014
Hourly rate: $11.00
Period of employment: Sept 1, 2014 – June 30, 2015
Preferred work days: Monday through Friday

Apply to: 

Send resumé and contact information for 2 employment references to: admissions[at]psr[dot]edu or to

Office of Recruitment and Admissions
Pacific School of Religion
1798 Scenic Avenue
Berkeley, CA 9479

Phone: 510/849-8931
Fax: 510/845-8948

Application deadline: Open until filled. We will begin interviewing qualified candidates immediately and hope to fill the position quickly.