Contacting Instructors of Restricted Courses that require a PIN Code
The GTU registration process requires that students who wish to enroll in restricted* courses that state "PIN code required" in their course descriptions to contact the instructor to obtain a course personal identification number (PIN) or their permission or to enroll. For most faculty members, e-mail is the preferred method of contact and is especially useful for adjunct faculty who may not yet be on campus or have a campus mailbox.
- How to tell if a course requires a PIN code or not
As an example, from the online GTU Master Course Schedule excerpted below, students who are interested in taking this course would need to contact the instructor because the course description has the restriction "Course PIN required" in it:
Title NARRATIVE & PSTRL FAMILY THRPY Description Purpose: To tap the narrative quality of
experience as a vital resource for pastoral
counseling and care of families, couples,
individuals, and other relations; to understand
how family stories and mythologies originate and
evolve, and how narrative theology, narrative
therapy/counseling can inform an approach to
pastoral care. This course will consider the role
and uses of parable, legend and metaphor in family
pastoral care and counseling. Central to this
purpose is to learn the skills and vocabulary for
interpreting and bringing forth new meaning in the
stories of our lives. Course objectives: At the
end of this course the student will be able to
identify certain relevant themes and patterns that
are embedded in family narratives and emerge from
family interactions. The student will have the
opportunity to work with and create appropriate
systemic interventions. [12 max enrollment; PIN
code required; Auditors excluded]
Bldg Room Days Start/End Time MUDD:204 M 09:40AM-12:30PM
To obtain a course PIN for restricted* course, you will need to email the instructor of the course for the PIN code.
- How to find instructor contact information
Instructor e-mail addresses, if known, are available through the online GTU Master Course Schedule. Hover over the instructor's name to view the email address at the bottom of your screen, or click on the instructor's name to send him or her an e-mail. Or for core faculty, follow the format [firstinitial][lastname]@[school].edu (example: email Boyung Lee = firstname.lastname@example.org). If the instructor's name is not an activated link, call the school to which the instructor belongs for contact information or use regular or campus mail. For example, you may click on "Smith,A.(PSR)" in the listing for the course to send Professor Smith an email
Sec Course Title Units Bldg Room Days Start/End Time Faculty Avail. Last Changed PS-2602 01 NARRATIVE & PSTRL FAMILY THRPY 3.0 MUDD:204 M 09:40AM-12:30PM Smith,A.(PSR) 3
- What your email should have
Your email messages to instructors should be brief (no more than a few sentences) and complete. Be sensitive to the faculty who will be receiving these e-mail messages, and be sure to include the following four areas:
- "Course PIN Request: (Course number), (Course name), (Term/Year)" in the subject line. This allows faculty to use their e-mail filtering programs to quickly process all requests.
- Three pieces of personal information: your name, home phone, and e-mail address.
- Three pieces of academic information:
- School of affiliation (Common MAs should include GTU and the school of affiliation — for example "GTU/PSR").
- Degree program/s. If you're not in a degree program, state if you are an "auditor" or "special student."
- Year in the program/s.
- Your reasons for wanting to take the course: please briefly include relevant previous coursework and/or experience, as well as any special interests and/or needs for taking the course. If the instructor has given a specific kind of restriction (e.g., "must have taken basic Greek course"), be sure that you have shown how you meet the requirement ("took BS 1006 in Fall 2004").
Failure to include any of these items may result in not being admitted to the class or being given a lower priority when it comes to deciding who is and is not admitted to the course. Instructors may reply to you immediately, either granting or denying a place in their class, or they may delay making a decision until they have received all the requests from interested students. Some faculty may be holding places open during Early Registration for incoming students, and may release the "extra seats" once the exact number of incoming students is known.
- Enrolling in a Restricted* Class with "Course PIN Required" through WebAdvisor
Once an instructor responds to you with a PIN, submit the PIN by entering it in the "Enter PIN for Restricted Courses" screen in your WebAdvisor main menu. For a video demonstration on how to do that, view the
04 Course PINs (0:39)
05 Register for Courses (2:37)
on YouTube and follow those instructions in that order. Remember you must still register for the course in Express Registration AFTER entering in this course PIN.
- Enrolling in a Restricted* Class with "Course PIN Required" without WebAdvisor
If WebAdvisor registration is closed, you may still make changes up to the tenth week of classes by submitting the instructor's approval to the PSR Registrar. You may submit this approval through either e-mail or through a Change in Enrollment form.
- Forward the email with the instructor approval to the PSR Registrar at registrar[at]psr[dot]edu. OR
- Print out the email with the instructor approval and submit it to the PSR Registrar
- Change in Enrollment form:
- Submit a Change in Enrollment form with the instructor’s signature to the PSR Registrar.
You will not be officially enrolled in the class until the PSR Registrar receives this approval. Note that enrollment changes after the second week of classes will incur a per change fee for that year.
*Restricted courses have at least one of the following phrases in its course description: "# max enrollment"; "Course PIN required"; "Auditors with faculty permission"; "Auditors excluded". Only in the case that "Course PIN required" appears does a student need to ask the instructor for a course PIN and the instructor need to reply to emails inquiring about entrance into the course.