Adjunct Faculty Resources
The following is a quick nuts-and-bolts guide to some basic information to help orient PSR adjunct faculty to the various resources available during the semesters they are teaching for PSR.
ACCOMODATIONS FOR STUDENTS
If students request special accomodations, extensions, tools, arrangments, etc. in your class, please refer them to their Dean's Office. You may direct them to PSR's policy on Accessibility Accomodations and ADA.
The PSR Media Center has audio and video equipment to serve your teaching needs. The office is located in the basement of the PSR Chapel. Please contact the Center directly (firstname.lastname@example.org) for equipment at least five days in advance. Media request forms may also be picked up and submitted at the reception desk.
Please consult the PSR Extended Academic and Administrative Calendar for important academic and administrative dates and deadlines. A community event calendar will be emailed to you weekly from the Office of Community Life. This extensive list of calender events is also available through Satchel. The postings to the public pages on the website are only the public events and do not include the variety of events posted by the Office of Community Life or on Satchel. For an extended calendar that also include dates regarding the entire GTU consortium, and not just PSR, consult the extended GTU calendar.
You are invited to attend PSR Worship. Worship time is from 11:10 a.m. to 12:00 noon on Tuesdays, during the academic semester, in the Chapel of the Great Commission. The first chapel of each semester is the first Tuesday of the semester.
Community Life is the hub of campus care and community events for PSR. Offices are located on the second floor of Holbrook in Holbrook 206-B and 207. It is staffed by Donnel Miller-Mutia (email@example.com). Community Life houses the Campus Care Network which provides emergency peer/mentor support and counseling for PSR students. It also conducts the new student orientation in the Fall and Spring and the commencement ceremony each year. Community Life also puts together events such as cardio-kickboxing classes, and First Thursdays, where all of the PSR community is invited to gather on the first Thursday of every month from 4:00-5:30 usually in the Holbrook Lobby or the Bade Museum for informal refreshment, communal mingling, and announcements. This department creates, maintains, and distributes the informational PSR Weekly Calendar, in which all happenings that might be of interest to the PSR community are listed. If you have an announcement to distribute to all students, faculty, and staff at PSR in the weekly calendar, please submit them to firstname.lastname@example.org by Wednesdays at noon.
COMPUTER, E-MAIL & INTERNET
The Information Technology (IT) department is located in the basement of the PSR Chapel. Adjuncts, PSR recommends that you use your own email account for PSR-related communication. However a PSR email account can be created if you wish to have one. A wireless network is available in limited areas across the PSR campus. Currently the coverage area is in the PSR quad and all classrooms, Benton Hall dorms, Arch St. dorms, and the coverage is continually expanding. Access to this network requires a computer with a current 802.11G or 802.11B enabled wireless card. If you run into tech problems, you should submit an IT request form at the front desk. Please contact the PSR IT department at email@example.com for any other questions.
The GTU Course Schedule lists all courses offered in each of the four terms in an academic year starting with summer and ending with spring as they had been submitted in the previous Fall. All courses must be submitted through Course Scheduling Information Forms. Booklet versions of the schedule are available for your perusal outside the Office of the Registrar and Dean in Holbrook 135. It is often outdated but may provide you with an alternative mode of browsing course descriptions. All these courses are also listed in the online GTU Master Course Schedule which is also accessible through the Faculty and Staff user page. BOOKMARK THIS LINK. It will almost always give you the most up-to-date schedule and information about your course. Please check the online course schedule to confirm the location, times, dates and other information listed about any class you are teaching during the upcoming or current academic year. If after looking up all your courses online and reading the course description online, you want to change the time, location, or any other catalog details of your course (i.e., number of units, names of instructors, cancellations, enrollment limitations, course description), please contact the PSR registrar. Once classes have begun, if you need a room change (for instance, if the room is too small, or there are student accessibility issues), please contact the PSR registrar. All course changes must be submitted directly through the PSR registrar for every term, occupying what looks like an empty classroom, or simply telling a faculty member or another staff member at PSR will not guarantee the change will be submitted.
Courses for an academic year (starting with Summer ending with Spring) will be decided and scheduled by October of the previous year. Please contact the Dean of Faculty or the core faculty person in your area before then about teaching a course in the next academic year. For information on restricted courses, see “Registration & Restricted Courses.”
Only with courses that state "Course PIN required"; "Faculty written permission required" or "Interview prior to registration deadline" will you need to give every student whom you enroll in your class a personal identification number (PIN). This number may be obtained through your WebAdvisor account under the “Restricted Course PIN Assignments” menu item. Students who are interested in enrolling in your restricted classes are instructed to send you emails during or before registration periods. You will need to reply to each email request, either with the PIN if you accept them in your class or with a reply indicating they were not admitted into your class. This reply must be sent quickly enough for students to either register for your class or find another class before registration closes. Instructors with classes that state “Auditors with the permission of faculty" in their course description do not necessarily need to give out any PINs, but need to monitor auditors by checking their class roster frequently.
Any desk and office supplies as well as classroom supplies such as dry-erase pens, chalk, and paper you may need can be requested through Faculty Assistant. If you have syllabi or handouts that need to be typed or copied for class, also please bring them to the Faculty Services Office at Holbrook 135 in the Holbrook building. The staff will try to prepare them for you as quickly as possible, but at least a week's notice is requested. The Faculty Assistant can also assist you in preparing course readers. See “Textbooks & Readers” section for more information.
If you need assistance on how to submit your grades through WebAdvisor, ask your registrar. Consult the Academic Calendar or the Registrar page to make sure you submit your grades by each deadline, which is always three Fridays after the last day of the semester. If you do not submit your grades by the deadline, you will not be able to submit your grades online.
If by the end of your course, a student has not completed the necessary work for you on time, they need to fill out a Petition to Take an Incomplete form which they can obtain in front of Holbrook 135 and which you will have to sign before the last day of the semester. Students have a maximum limit of incompletes they can take during their time at PSR, after which penalties are incurred. This limit and penalty are stipulated in academic program manuals. The deadline for a student to turn in late work to you is the third Friday after the end of the semester. Your grades for these particular late students will be due to the PSR registrar the sixth Friday after the end of the semester. If grades are not received by then, the “I” grade will turn into an “IF” for an incomplete failed grade until you submit a replacement grade to the registrar.
LIBRARY & ID CARD
If you already have a GTU/PSR ID card, you may use it to enter and check out materials at the GTU Library and the U.C. Berkeley libraries. To ensure your card is current, make sure your ID sticker is labeled with the current term and year. These stickers can be picked up through the PSR registrar in Holbrook 135. Stickers labeled with the previous term sticker will only be valid for the first two weeks of the current term. If you do not yet have a GTU/PSR ID card or need a replacement, please notify the PSR registrar, who will create one for you within two weeks. You can then take your new card to the GTU Library Circulation Desk, who will laminate your card and give you a bar code. To check out books from the U.C. Berkeley libraries, present your GTU/PSR ID card with a current sticker on it to the UCB Circulation Desk. They will then issue you a temporary UCB library card good for three months which you may renew so long as your GTU/PSR ID card is current. Replacements are $5 each.
Your PSR mailbox will be in the mail room behind the main Reception desk in Holbrook Hall. All official PSR mail including paychecks and important forms will be placed in this box during the semester you are teaching, unless you notify the administrative assistant to the Dean to send mail directly to your home or alternate address.
Meals are served on the PSR campus at D’Autremont Hall. The kitchen is open for meals during only the Fall and Spring semesters. Hours and prices for each of the 3 meals served 5 days per week when offices are open are posted on the Dining page. In addition, the faculty and staff at PSR may enjoy coffee, tea, and baked goods (muffins, scones, etc.) at no cost whenever they are available at the D’Autremont.
Room Mudd 207 can be reserved on a first-come first-serve basis for office hours. Mudd 207 provides a computer with Internet access. To reserve time slots for this room, please contact the assistant to the Dean in Holbrook 135, who can also issue you a key to the room. This key must be returned at the end of your contract.
Adjunct Faculty is welcome to use the PSR parking lot during the terms they are teaching for PSR. Our lot is located off Scenic Avenue behind Holbrook Hall or underneath the Mudd building between Virginia and Le Conte. Please hang the parking permit in your mailbox on your rearview mirror before entering the lot. If you do not have a parking pass and it is not enclosed in this packet, please request one from Steven Peele (firstname.lastname@example.org). Since parking is often tight, especially on Mondays, Tuesdays and Thursdays, leave a copy of your car keys at PSR with the attendant at all times, so that the attendant may double-park your car easily without having you wait.
PREVENTING HARASSMENT TRAINING REQUIREMENT
PSR is dedicated to creating and maintaining a harassment-free work place. All PSR adjunct faculty are required to take a training course and complete a test on preventing harassment each year they teach. We use a convenient online format. It generally takes between forty-five minutes to one hour to complete. You may either take the course and the test in one sitting or, if it is more convenient, you may complete the course in installments. Please complete this training before the semester in which you will teach. The following link will take you to the on-line training site: Sexual Harrassment Training and Test.
Upon entering the site choose the faculty edition and continue. After completing the course and the test you will be able to print a certificate of completion. Please print, sign the certificate, and place it in the PSR Personnel Office mailbox or send to email@example.com. You can obtain a copy of the PSR non-harassment policy and complaint procedures from the Personnel Office. For more information on this requirement as well as the PSR non-harassment and discrimination policy and complaint procedures, contact Debi Walker, Personnel Director, at firstname.lastname@example.org or 510/849-8290. Thank you for your participation in this important training.
REGISTRATION & RESTRICTED COURSES
Next General Registration see Registrar page
If someone you know wants to register for your class, but they are not a PSR student, have them contact the Admissions department at PSR to help get them enrolled. They can email the Admissions department at email@example.com or call 510/849-8253 or visit Holbrook 135. Students register online through WebAdvisor. Any changes they wish to make after the registration has closed, which is after the first two weeks of the semester, should be done through “Change In Enrollment” forms, which may be obtained online or in front of Holbrook 135.
Early Registration vs. General Registration
Early Registration (2 weeks) usually occurs in the previous term. Usually Fall Early Registration is in April and Spring Early Registration is in November. Early Registration helps inform schools as to whether or not a class should continue to be offered, and it also gives continuing students better chances of getting into the restricted classes they want.
If students miss Early Registration, they will not be able to register or change their class schedules until General Registration (1 week), as the registration menu in WebAdvisor closes until then. General Registration occurs the week before classes start for Fall and Spring semesters and is open to both new and continuing students. For Summer and January Intersession terms, General Registration is ongoing until the first day of class.
Check the Academic Calendar for other registration-related dates.
Regardless of whether or not your class is restricted, AFTER registration has closed (after September 18th for Fall 2009), if any student in your class wants to add, drop, or change the grading option for your class, you will need to either 1) sign their Change in Enrollment forms, which they will then submit to the PSR registrar or 2) send them an email approving the change, which they will then print out and give to the PSR registrar in lieu of your signature. Students will not be able to make any changes to their courses online after the first two weeks of classes, as registration will be shut off. Your signatures or emails of approval are required because after the first two weeks of classes, you will want to keep a close eye on who adds your class given how much they have already missed and how much space is available once number of students in your class has somewhat stabilized. Your signature/email acts as proof that you have approved of all the adds, drops, and change of grading options that deviate from your class list after the first two weeks of classes.
Students are welcome to shop for classes for free in the first two weeks of Fall and Spring, but in the end, those who stay in your class must show up in your class roster in WebAdvisor. PSR does not allow students to “sit in” without being on the PSR official roster. To make sure your actual classroom list matches our records, check your class roster online periodically on WebAdvisor.
SPECIAL READING COURSES & THESIS COMMITTEE SERVICE
Your appointment is only to teach a course (or courses) for us. Although students sometimes ask for special tutorials and thesis committee work, please know that you are not expected to do these things, nor does PSR have the means to compensate your for them. Generally adjuncts are not approved to lead special reading courses. However, if students would like to take additional units from you as either part of or on top of a course he/she is taking from you or as independent study, check with the registrar or Dean. The student will have to fill out a Petition for Special Reading Course form which can be obtained in front of Holbrook 135 and which you and the Dean will have to sign.
A draft syllabus of every PSR class you are teaching should be made available during registration periods for each semester. A copy is placed outside Holbrook 135 for PSR students to browse a week or two before registration and a copy is sent to the GTU Library for other non-PSR students to browse. If you haven’t done so already, please submit your course syllabi to the assistant to the Dean to help students make the decision of whether or not to take your course. If you change your syllabi after that date, then please submit the final version of your syllabi around the first day of your class(es) for our archives.
TEXTBOOKS & READERS
Textbooks & Readers
Please email the assistant to the Dean for any Book order forms & readers
Fall reader deadlines:
- If the material for your reader will need copying from books, please have all of the books into Faculty Services by July 1st.
- If the material for your reader will come from loose copies, please have this material into Faculty Services by July 1st.
- However, the earlier you submit your reader, the better the chances are that it will be available by the first day of classes for purchase.
- When you drop your materials off at Faculty Services, bear in mind that it will take Faculty Services it least 1 week to prepare materials for the Cal Student Store and it will take the CAL Student Store 4-6 weeks to have the readers ready for the start of class. If your materials are late or incomplete, this will delay the availability of your readers for the students.
- To place a textbook or reader on reserve at the GTU Library, submit your materials to Faculty Services ASAP.
Desk copies of textbooks
For instructor desk copies from the publisher, please submit your requests to Faculty Services by the end of Early Registration for courses you are teaching for that registration period. Deadline months are April for the Fall semester and November for the Spring semester.
WebAdvisor is your key to submitting grades each term, checking your most updated class roster for every class you are teaching, accessing information about your advisees. You may also obtain all PIN’s for any restricted courses you may be teaching in the future (see “Registration” for more on restricted courses) through WebAdvisor. If you haven't received you WebAdvisor username and initial login, please contact the registrar or the IT department. If you are using a Mac computer, use a browser besides Internet Explorer (like Netscape, Safari, or Mozilla) to access WebAdvisor. Be sure to submit your grades via WebAdvisor each term by the deadline as your access to grading online will shut down thereafter.
Key staff contacts for PSR adjunct faculty
Mary Ann Tolbert, Vice President of Academic Affairs and Dean
Arabella Bangura, Assistant to the Dean and Faculty
Delphine Hwang, Assistant Dean for Academic Programs and Registrar
Deborah Walker, Personnel Director