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PSR students register for all courses at Pacific School of Religion and throughout the Graduate Theological Union online through WebAdvisor during designated registration periods (Early, General, and Late Registration) which can be found in the Academic Calendar. All other WebAdvisor menus may be accessed at any time.

To assist you in choosing your courses, please consult your degree or certificate program manual and worksheet, and look at the resources listed in Resources for Choosing Classes.

In the GTU Course Schedule booklet and in the Registration Instructions below, you will find complete step-by-step instructions for registration. Read and follow these directions, noting particularly the deadlines which apply for classes with restrictions and the procedures for e-mailing instructors of restricted courses .See instructions below outlining registration procedures, as well as other relevant information to help you register.

Before the semester begins, check your schedule online with WebAdvisor by clicking on “My Class Schedule.” This screen will reflect your most updated schedule. A student is considered officially “registered” if at least one course appears in “My Class Schedule” for the appropriate semester. If there are still errors in your online schedule, and you have already consulted the instructions on how to register, please contact the PSR registrar. BE SURE TO PRINT OUT A COPY OF “MY CLASS SCHEDULE” WHEN YOU ARE FINISHED REGISTERING. THAT PRINTOUT SERVES AS CONFIRMATION OF YOUR REGISTRATION.

For registration, you need:

  • access to the internet
  • a WebAdvisor user ID and password
  • your 7-digit ID number (on your library card) for any courses that require faculty permission
  • the list of courses in which you wish to be enrolled (recommended)

New students will receive their WebAdvisor user ID and initial password email from the the IT department before Orientation. Continuing students may use the same login and password each semester.

Registration Instructions

 

Other helpful registration information

  • Academic Program Manual & Worksheets
    Download the manual for your program, including worksheets, which will help you decide what to take each semester in order to fulfill graduation requirements.
  • Course catalog »
    The online GTU Course Schedule is the comprehensive course catalog for all GTU schools. To view a list of PSR courses only, choose PSR for the field “School Course Ownership” when using the online course catalog. A hard copy booklet of course offerings may also be printed from the Courses page, but please note that courses often get added, cancelled, or changed, so this booklet is often outdated. Before registering, check the daily-updated online GTU Course Schedule for changes in course descriptions, class limits, class cancellations, and new courses.
  • Cross Registration at
    U.C. Berkeley or
    Holy Names and Millls or
    Church Divinity School of the Pacific (CDSP)
    The University of California at Berkeley is one of the premier research institutions in the country. After completion of one semester at PSR, degree students are allowed to cross-register for one graduate level course each semester at UCB, assuming that you can gain entry to the course. The only exception to the UCB graduate-level requirement is language courses, which may be taken at the undergraduate level. Cross-registration is handled through the GTU registrar. Cross-registration privileges apply only to the Fall and Spring terms there is no cross-registration agreement between UCB and GTU in the Summer and Intersession terms. Take special note that instruction at UCB usually begins earlier than at the GTU each semester. Cross registration may also be available at Holy Names College and Mills College in Oakland. Cross Registration at UCB, Holy Names, and Mills is open to degree students only and not to certificate students. Cross Registration at CDSP is open to all PSR degree and certificate students and in some special cases for PSR students who fall under a special tuition discount, Special Students, Auditors, and Unclassified Students.
    » Cross Registration information for GTU students taking UCB courses
    » Cross Registration information for GTU students taking Holy Names courses
    » Cross Registration link for GTU students taking CDSP courses
  • Health Insurance »
    Required for all students taking 9.0 units or more If you are taking 9 units or more, submit proof of health insurance by the close of general registration. Students must choose a Health Insurance selection in WebAdvisor before registering each Fall.
  • Special Reading Courses & forms »
    1) Step one: register in WebAdvisor (skip step 1 and go on to step 2 for summer SRC’s)
    Students should register for SRC 9999 01 for specially directed courses/independent study
    Students should register for SRC 8888 01 for upgrading the level of an existing course
    (usually for DMin and MA students)
    2) Step two: submit an SRC form to the Registrar.
    In both cases, a Special Reading Course form is required to complete registration.
  • Student Planning GTU Instructions
  • WebAdvisor error messages »
    Explanation of error messages if you are given any during registration and how to resolve them

Auditing a course generally translates to “sitting in” on a course for no credit.

Auditing gives you a chance to sit in on most GTU consortium courses during Fall, Intersession and Spring, and any PSR summer course of your choice. You do not receive academic credits or a grade. Each instructor determines the ways their auditors are expected to participate in the course, but auditors usually do not write papers or take examinations. Audited courses appear on PSR transcripts (except for MA students) as 0.0 credits with a grade of AUD of the audit is completed successfully, or W (for withdrawal) if not.

Before applying to audit, refer to the GTU Schedule course description to determine whether auditors are allowed in the course you wish to audit.

You may audit courses for a fee considerably less than the standard fee per credit by submitting an online audit application.  To apply, first you must complete an audit application from the PSR Registrar before the close of registration. You must also pay the required fee listed under Tuition and Fees before you can officially audit a course. Note that applications received outside of registration periods may be held then processed during the General Registration period for the semester applied. Applications from continuing auditors (not new) may be processed during Early and General Registration periods if applicable. For dates on Registration periods, please consult PSR’s Academic Calendar.

Current students may audit courses by registering via WebAdvisor. Audits are charged at the current audit rate. In addition, alumni, domestic partners/spouses of full time students, field education mentors/supervisors, adjunct faculty, staff, emeriti, and guests of PSR may enjoy special auditing and in some cases academic credit registration privileges. To take advantage of these rates,you should fill out an Audit Application at the PSR website.

To find out more, contact the Registrar.

Changes in Registration & Change of Enrollment Form

Changes in registration (dropping a course, adding a course, changing from a letter grade to pass/fail or audit) can be made online via WebAdvisor with no administrative fees until the second week of classes, after which time all changes are charged according the rate published on the Tuition and Fees page.

Changing your Registration during Pre-Registration, General Registration, and Late Registration periods (until the second week of the semester)

During any Pre-, General, or Late registration times until the end of the second week of the semester, make all changes to your registration online through WebAdvisor.

Note that you can only make changes online to your registration during Pre-, General, and Late Registration periods. At all other times all students are not permitted to change their schedule.

Changing your Registration after the second week of the semester

If you need to make changes to your schedule (add, drop, change units, change grading options) after the second week of courses, please submit a Change of Enrollment form which you may download and print below or obtain in front of Holbrook 135.

Download the Change of Enrollment Form (PDF) »

How to fill out Change in Enrollment form:

  1. Write in your name, and the term and year, the course number and desired change in the appropriate column.
  2. Obtain your instructor’s signature (or just email them and cc: registrar@psr.edu for drops). Or you may also turn in the form while forwarding an email approval from the instructor confirming the add, change in grading option, or change in credits to registrar@psr.edu.
  3. The Business Office will bill you a $50 per change fee (not per form). Log into your WebAdvisor account to view and pay charges.
  4. Submit to the registrar by the 10th week of courses at the front reception desk. No Change in Enrollment forms will be accepted after the 10th week.

You do not need your Advisor or Dean’s signature unless you are instructed to do so by the registrar. Forms with incorrect or incomplete course numbers, information, and signatures will not be processed. Use Change of Enrollment forms or emails between the 2nd and 10th week of classes. All changes before the 2nd week of classes should be made through WebAdvisor.

as of August 2014

 

Transfer and Advanced Standing Petition Forms

Below are Petitions to Transfer Credit for GTU Common MA students and non-GTU Common MA students. Please fill out the appropriate form and submit to the PSR Assistant Dean for Academic Programs.

Petition to Transfer Credits & apply for Advanced Standing for PSR Students (non-GTU MA) >>
Petition to Transfer Credits & apply for Advanced Standing for GTU Common MA Students

Learn more about transfers here

A note from the GTU Consortial Registrar, regarding Course PINs:

“The PIN restriction portion of WebAdvisor registration is no longer functional. This is due to software issues that cannot easily be corrected.

As a result, we are accelerating the introduction of a new system called Faculty Consent. This system was already scheduled to be rolled out for Spring 2016 General Registration, and will be easier to use than the old PIN system. Instead of receiving a PIN number, faculty will now be able to add you to an approved list of students, after which point you will be able to register for the course.

There are two pieces of information you MUST share with faculty in order for Faculty Consent to work. The first is your name, the second is your full 7-digit ID number. This is the number listed on the front of your ID card. If your ID card lists fewer than 7 digits, the missing digits are zeroes which appear at the beginning of the ID number. For example, if your ID card lists ‘4145’ as your number, the full number (and the number faculty will need) is actually ‘0004145’.

If the course you want to register for states that Faculty Permission is required, you need to email the instructor of the course with your full 7-digit ID number and the reasons you wish to enroll. Once the instructor has entered in your ID number on their end in WebAdvisor, you will need to go back to WebAdvisor Student Planning to register for the course.

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Special Reading Courses

A Special Reading Course (SRC) allows a student to work with a consortium instructor on a topic that is not available via the regular course schedule or to upgrade a lower level course to a higher level course with additional work required. The student and the instructor negotiate and must agree on the details of the course or upgrade (meeting times, readings, papers, projects, exams, etc.). For some general guidance on workload expectations, please refer to PSR’s Credit Hour Policy. The student should be aware that the instructor receives no additional compensation for offering a SRC. Therefore, a student should not ask a professor to offer a SRC for a class that is offered regularly, and while core faculty are not obligated to offer SRCs, those who choose to do so are advised to take on no more than two SRCs per semester.

Special reading courses (SRCs) can be arranged between an individual student and a faculty person who has a regular (not adjunct) appointment at PSR or another GTU school. In general, PSR does not approve SRCs where the proposed instructor is an adjunct faculty person.

SRCs are not taken as replacements for regular curricular offerings and are not an appropriate means to fulfill required courses for a program. Each SRC cannot exceed 3 credits. All SRCs are counted as elective credits, unless you obtain special approval from your instructor, advisor, and dean, and there are different limitations to how many SRCs may be used toward a program. Check your program manual or the Common Academic Polices Chart for this information.

For any exceptions to the above policies that must be approved by the Academic Dean, it is recommended that a student obtain written permission and confirmation regarding these exceptions (example: using and SRC to fulfill a requirement; having an adjunct faculty person teach your SRC, etc.) prior to enrollment in an SRC. Academic Dean approval on the SRC form does not constitute approval for fulfillment of a core course requirement.

Enrollment in a SRC is a two-step process:

  1. Step one: REGISTER in WebAdvisor during either Early, General, or Late Registration periods (Skip Step 1 and go on to Step 2 for any Summer SRC)
    Students should register for SRC 9999 01 for specially directed courses/independent study
    Students should register for SRC 8888 01 for upgrading the level of an existing course
    If enrolling for multiple SRCs, the student enters the total number of units for all SRCs on one enrollment line.
  2. Step two: submit a SPECIAL READING COURSE FORM to the Registrar.
    The student contacts the proposed instructor to make the necessary arrangements and obtains a SRC form either online or in front of Holbrook 135. The student must complete all sections of the SRC form, obtain signatures of the faculty and advisor and submit the form to the PSR Registrar by the close of late registration.  In both SRC 9999’s and SRC 8888’s, a Special Reading Course form is required to complete registration.

Failure to submit a completed form and to register for the units online before the end of the late registration period may result in change in enrollment fees, no credit, and no grade. Successfully completed SRCs will appear on your transcript as SRC-9999-PS[instructor initials] or SRC-8888-PS[instructor initials] and then the course title you and instructor agreed on for your course.