Contact the Registrar
Fax: 510/845-8948 (Please include “Attn: Registrar”)
- Changes in Registration and Enrollment
- Contacting Instructors of Restricted Courses that require a PIN Code
- Special Reading Courses
PSR students register for all courses at Pacific School of Religion and throughout the Graduate Theological Union online through WebAdvisor during designated registration periods (Early, General, and Late Registration) which can be found in the Academic Calendar. All other WebAdvisor menus may be accessed at any time.
In the GTU Course Schedule booklet and in the Registration Instructions below, you will find complete step-by-step instructions for registration. Read and follow these directions, noting particularly the deadlines which apply for classes with restrictions and the procedures for e-mailing instructors of restricted courses for course PINs.See instructions below outlining registration procedures, as well as other relevant information to help you register.
Before the semester begins, check your schedule online with WebAdvisor by clicking on “My Class Schedule.” This screen will reflect your most updated schedule. A student is considered officially “registered” if at least one course appears in “My Class Schedule” for the appropriate semester. If there are still errors in your online schedule, and you have already consulted the instructions on how to register, please contact the PSR registrar. BE SURE TO PRINT OUT A COPY OF “MY CLASS SCHEDULE” WHEN YOU ARE FINISHED REGISTERING. THAT PRINTOUT SERVES AS CONFIRMATION OF YOUR REGISTRATION.
|For registration, you need:
New students will receive their WebAdvisor user ID and initial password email from the the IT department before Orientation. Continuing students may use the same login and password each semester.
- Registration instructions (YouTube video demo)
How to register
01 Welcome and Introduction (0:56)
02 Logging In to WebAdvisor (1:08)
03 Health Insurance and Blocks (1:43)
04 Course PINs (0:39)
05 Register for Courses (2:37)
Note: If you experience any problems with this step please consult the previous steps.
06 Registration Confirmation (0:32)
Already registered but need to change grading options or units for your class? You can do this through WebAdvisor up until the second week of the semester.
How to Change Grading Option (letter grade, pass/fail, audit) in WebAdvisor
How to Change Number Registered Credits in a course in WebAdvisor
- How to register: Visual instructions Step-by-step instructions on how to register
Other helpful registration information
- Academic Program Manual & Worksheets
Download the manual for your program, including worksheets, which will help you decide what to take each semester in order to fulfill graduation requirements.
- Course catalog »
The online GTU Course Schedule is the comprehensive course catalog for all GTU schools. To view a list of PSR courses only, choose PSR for the field “School Course Ownership” when using the online course catalog. A hard copy booklet of course offerings may also be printed from the Courses page, but please note that courses often get added, cancelled, or changed, so this booklet is often outdated. Before registering, check the daily-updated online GTU Course Schedule for changes in course descriptions, class limits, class cancellations, and new courses.
- Cross Registration at
U.C. Berkeley or
Holy Names and Millls or
Church Divinity School of the Pacific (CDSP)
The University of California at Berkeley is one of the premier research institutions in the country. After completion of one semester at PSR, degree students are allowed to cross-register for one graduate level course each semester at UCB, assuming that you can gain entry to the course. The only exception to the UCB graduate-level requirement is language courses, which may be taken at the undergraduate level. Cross-registration is handled through the GTU registrar. Cross-registration privileges apply only to the Fall and Spring terms there is no cross-registration agreement between UCB and GTU in the Summer and Intersession terms. Take special note that instruction at UCB usually begins earlier than at the GTU each semester. Cross registration may also be available at Holy Names College and Mills College in Oakland. Cross Registration at UCB, Holy Names, and Mills is open to degree students only and not to certificate students. Cross Registration at CDSP is open to all PSR degree and certificate students and in some special cases for PSR students who fall under a special tuition discount, Special Students, Auditors, and Unclassified Students.
» Cross Registration information for GTU students taking UCB courses
» Cross Registration information for GTU students taking Holy Names courses
» Cross Registration link for GTU students taking CDSP courses
- Health Insurance »
Required for all students taking 9.0 units or more If you are taking 9 units or more, submit proof of health insurance by the close of general registration. Students must choose a Health Insurance selection in WebAdvisor before registering each Fall.
- Special Reading Courses & forms »
1) Step one: register in WebAdvisor (skip step 1 and go on to step 2 for summer SRC’s)
Students should register for SRC 9999 01 for specially directed courses/independent study
Students should register for SRC 8888 01 for upgrading the level of an existing course
(usually for DMin and MA students)
2) Step two: submit an SRC form to the Registrar.
In both cases, a Special Reading Course form is required to complete registration.
- WebAdvisor error messages »
Explanation of error messages if you are given any during registration and how to resolve them
Auditing a course generally translates to “sitting in” on a course for no credit.
Auditing gives you a chance to sit in on most GTU consortium courses during Fall, Intersession and Spring, and any PSR summer course of your choice. You do not receive academic credits or a grade. Each instructor determines the ways their auditors are expected to participate in the course, but auditors usually do not write papers or take examinations. Audited courses appear on PSR transcripts (except for MA students) as 0.0 credits with a grade of AUD of the audit is completed successfully, or W (for withdrawal) if not.
Before applying to audit, refer to the GTU Schedule course description to determine whether auditors are allowed in the course you wish to audit.
You may audit courses for a fee considerably less than the standard fee per credit by submitting an online audit application. To apply, first you must complete an audit application from the PSR Registrar before the close of registration. You must also pay the required fee listed under Tuition and Fees before you can officially audit a course. Note that applications received outside of registration periods may be held then processed during the General Registration period for the semester applied. Applications from continuing auditors (not new) may be processed during Early and General Registration periods if applicable. For dates on Registration periods, please consult PSR’s Academic Calendar.
Current students may audit courses by registering via WebAdvisor. Audits are charged at the current audit rate. In addition, alumni, domestic partners/spouses of full time students, field education mentors/supervisors, adjunct faculty, staff, emeriti, and guests of PSR may enjoy special auditing and in some cases academic credit registration privileges. To take advantage of these rates,you should fill out an Audit Application at the PSR website.
To find out more, contact the Registrar.
Changes in Registration & Change of Enrollment Form
Changes in registration (dropping a course, adding a course, changing from a letter grade to pass/fail or audit) can be made online via WebAdvisor with no administrative fees until the second week of classes, after which time all changes are charged according the rate published on the Tuition and Fees page.
Changing your Registration during Pre-Registration, General Registration, and Late Registration periods (until the second week of the semester)
During any Pre-, General, or Late registration times until the end of the second week of the semester, make all changes to your registration online through WebAdvisor.
- Change your grading option (example: letter grade to pass/fail) by basically and dropping then re-adding your course. Here are instructions on how to do that: How to Change Grading Option (letter grade, pass/fail, audit) in WebAdvisor
- Change your credits by dropping and then re-adding your course. Here are instructions on how to do that these instructions: How to Change Number Registered Credits in a course in WebAdvisor
Note that you can only make changes online to your registration during Pre-, General, and Late Registration periods. At all other times all students are not permitted to change their schedule.
Changing your Registration after the second week of the semester
If you need to make changes to your schedule (add, drop, change units, change grading options) after the second week of courses, please submit a Change of Enrollment form which you may download and print below or obtain in front of Holbrook 135.
How to fill out Change in Enrollment form:
- Write in your name, and the term and year, the course number and desired change in the appropriate column.
- Obtain your instructor’s signature (or just email them and cc: firstname.lastname@example.org for drops). Or you may also turn in the form while forwarding an email approval from the instructor confirming the add, change in grading option, or change in credits to email@example.com.
- The Business Office will bill you a $50 per change fee (not per form). Log into your WebAdvisor account to view and pay charges.
- Submit to the registrar by the 10th week of courses at the front reception desk. No Change in Enrollment forms will be accepted after the 10th week.
You do not need your Advisor or Dean’s signature unless you are instructed to do so by the registrar. Forms with incorrect or incomplete course numbers, information, and signatures will not be processed. Use Change of Enrollment forms or emails between the 2nd and 10th week of classes. All changes before the 2nd week of classes should be made through WebAdvisor.
as of August 2014
A note from the GTU Consortial Registrar, regarding Course PINs:
“The PIN restriction portion of WebAdvisor registration is no longer functional. This is due to software issues that cannot easily be corrected.
As a result, we are accelerating the introduction of a new system called Faculty Consent. This system was already scheduled to be rolled out for Spring 2016 General Registration, and will be easier to use than the old PIN system. Instead of receiving a PIN number, faculty will now be able to add you to an approved list of students, after which point you will be able to register for the course.
There are two pieces of information you MUST share with faculty in order for Faculty Consent to work. The first is your name, the second is your full 7-digit ID number. This is the number listed on the front of your ID card. If your ID card lists fewer than 7 digits, the missing digits are zeroes which appear at the beginning of the ID number. For example, if your ID card lists ‘4145’ as your number, the full number (and the number faculty will need) is actually ‘0004145’.
What is a course PIN?
The GTU registration process requires that students who wish to enroll in restricted* courses that state “PIN code required” in their course descriptions to contact the instructor to obtain a course personal identification number (PIN) or their permission or to enroll. For most faculty members, e-mail is the preferred method of contact and is especially useful for adjunct faculty who may not yet be on campus or have a campus mailbox.
- How to tell if a course requires a PIN code or not
As an example, from the online GTU Master Course Schedule excerpted below, students who are interested in taking this course would need to contact the instructor because the course description has the restriction “Course PIN required” in it:
|Title||NARRATIVE & PSTRL FAMILY THRPY|
|Description||Purpose: To tap the narrative quality of
experience as a vital resource for pastoral
counseling and care of families, couples,
individuals, and other relations; to understand
how family stories and mythologies originate and
evolve, and how narrative theology, narrative
therapy/counseling can inform an approach to
pastoral care. This course will consider the role
and uses of parable, legend and metaphor in family
pastoral care and counseling. Central to this
purpose is to learn the skills and vocabulary for
interpreting and bringing forth new meaning in the
stories of our lives. Course objectives: At the
end of this course the student will be able to
identify certain relevant themes and patterns that
are embedded in family narratives and emerge from
family interactions. The student will have the
opportunity to work with and create appropriate
systemic interventions. [12 max enrollment; PIN
code required; Auditors excluded]
|Bldg Room||Days||Start/End Time|
To obtain a course PIN for restricted* course, you will need to email the instructor of the course for the PIN code.
- How to find instructor contact information
Instructor e-mail addresses, if known, are available through the online GTU Master Course Schedule. Hover over the instructor’s name to view the email address at the bottom of your screen, or click on the instructor’s name to send him or her an e-mail. Or for core faculty, follow the format [firstinitial][lastname]@[school].edu (example: email Boyung Lee = firstname.lastname@example.org). If the instructor’s name is not an activated link, call the school to which the instructor belongs for contact information or use regular or campus mail. For example, you may click on “Smith,A.(PSR)” in the listing for the course to send Professor Smith an email
|Sec||Course Title||Units||Bldg Room||Days||Start/End Time||Faculty||Avail.||Last Changed|
|PS-2602||01||NARRATIVE & PSTRL FAMILY THRPY||3.0||MUDD:204||M||09:40AM-12:30PM||Smith,A.(PSR)||3|
- What your email should have
Your email messages to instructors should be brief (no more than a few sentences) and complete. Be sensitive to the faculty who will be receiving these e-mail messages, and be sure to include the following four areas:
- “Course PIN Request: (Course number), (Course name), (Term/Year)” in the subject line. This allows faculty to use their e-mail filtering programs to quickly process all requests.
- Three pieces of personal information: your name, home phone, and e-mail address.
- Three pieces of academic information:
- School of affiliation (Common MAs should include GTU and the school of affiliation — for example “GTU/PSR”).
- Degree program/s. If you’re not in a degree program, state if you are an “auditor” or “special student.”
- Year in the program/s.
- Your reasons for wanting to take the course: please briefly include relevant previous coursework and/or experience, as well as any special interests and/or needs for taking the course. If the instructor has given a specific kind of restriction (e.g., “must have taken basic Greek course”), be sure that you have shown how you meet the requirement (“took BS 1006 in Fall 2004”).Failure to include any of these items may result in not being admitted to the class or being given a lower priority when it comes to deciding who is and is not admitted to the course. Instructors may reply to you immediately, either granting or denying a place in their class, or they may delay making a decision until they have received all the requests from interested students. Some faculty may be holding places open during Early Registration for incoming students, and may release the “extra seats” once the exact number of incoming students is known.
- Enrolling in a Restricted* Class with “Course PIN Required” through WebAdvisor
Once an instructor responds to you with a PIN, submit the PIN by entering it in the “Enter PIN for Restricted Courses” screen in your WebAdvisor main menu. For a video demonstration on how to do that, view these:
Course PINs (0:39)
Register for Courses (2:37)
on YouTube and follow those instructions in that order. Remember you must still register for the course in Express Registration AFTER entering in this course PIN.
- Enrolling in a Restricted* Class with “Course PIN Required” without WebAdvisor
If WebAdvisor registration is closed, you may still make changes up to the tenth week of classes by submitting the instructor’s approval to the PSR Registrar. You may submit this approval through either e-mail or through a Change in Enrollment form.
- Forward the email with the instructor approval to the PSR Registrar at email@example.com. OR
- Print out the email with the instructor approval and submit it to the PSR Registrar
- Change in Enrollment form:
- Submit a Change in Enrollment form with the instructor’s signature to the PSR Registrar.
You will not be officially enrolled in the class until the PSR Registrar receives this approval. Note that enrollment changes after the second week of classes will incur a per change fee for that year.
*Restricted courses have at least one of the following phrases in its course description: “# max enrollment”; “Course PIN required”; “Auditors with faculty permission”; “Auditors excluded”. Only in the case that “Course PIN required” appears does a student need to ask the instructor for a course PIN and the instructor need to reply to emails inquiring about entrance into the course.
Special Reading Courses
A Special Reading Course (SRC) allows a student to work with a consortium instructor on a topic that is not available via the regular course schedule or to upgrade a lower level course to a higher level course with additional work required. The student and the instructor negotiate and must agree on the details of the course or upgrade (meeting times, readings, papers, projects, exams, etc.). For some general guidance on workload expectations, please refer to PSR’s Credit Hour Policy. The student should be aware that the instructor receives no additional compensation for offering a SRC. Therefore, a student should not ask a professor to offer a SRC for a class that is offered regularly, and while core faculty are not obligated to offer SRCs, those who choose to do so are advised to take on no more than two SRCs per semester.
Special reading courses (SRCs) can be arranged between an individual student and a faculty person who has a regular (not adjunct) appointment at PSR or another GTU school. In general, PSR does not approve SRCs where the proposed instructor is an adjunct faculty person.
SRCs are not taken as replacements for regular curricular offerings and are not an appropriate means to fulfill required courses for a program. Each SRC cannot exceed 3 credits. All SRCs are counted as elective credits, unless you obtain special approval from your instructor, advisor, and dean, and there are different limitations to how many SRCs may be used toward a program. Check your program manual or the Common Academic Polices Chart for this information.
For any exceptions to the above policies that must be approved by the Academic Dean, it is recommended that a student obtain written permission and confirmation regarding these exceptions (example: using and SRC to fulfill a requirement; having an adjunct faculty person teach your SRC, etc.) prior to enrollment in an SRC. Academic Dean approval on the SRC form does not constitute approval for fulfillment of a core course requirement.
Enrollment in a SRC is a two-step process:
- Step one: REGISTER in WebAdvisor during either Early, General, or Late Registration periods (Skip Step 1 and go on to Step 2 for any Summer SRC)
Students should register for SRC 9999 01 for specially directed courses/independent study
Students should register for SRC 8888 01 for upgrading the level of an existing course
If enrolling for multiple SRCs, the student enters the total number of units for all SRCs on one enrollment line.
- Step two: submit a SPECIAL READING COURSE FORM to the Registrar.
The student contacts the proposed instructor to make the necessary arrangements and obtains a SRC form either online or in front of Holbrook 135. The student must complete all sections of the SRC form, obtain signatures of the faculty and advisor and submit the form to the PSR Registrar by the close of late registration. In both SRC 9999’s and SRC 8888’s, a Special Reading Course form is required to complete registration.
Failure to submit a completed form and to register for the units online before the end of the late registration period may result in change in enrollment fees, no credit, and no grade. Successfully completed SRCs will appear on your transcript as SRC-9999-PS[instructor initials] or SRC-8888-PS[instructor initials] and then the course title you and instructor agreed on for your course.